Employment packets move fast. HR needs forms back. Someone says “get it notarized.” This post separates HR’s job from a notary’s job so Clayton-area employers and new hires do not mix them up.
Important. Swift Mobile Notary is based in Clayton, Missouri, and provides mobile notary services in Missouri and nearby areas. We are not a law firm and we are not your attorney.
I AM NOT AN ATTORNEY AND HAVE NO AUTHORITY TO GIVE ADVICE ON IMMIGRATION OR OTHER LEGAL MATTERS.
Under Missouri law, a notary who is not an attorney shall not assist another person in drafting, completing, selecting, or understanding a document or transaction requiring a notarial act (RSMo 486.675). We will not tell you which form to use, how to fill it out, or whether you “need” a particular paper. For those questions, talk to a licensed Missouri attorney or the agency that issued the form. Official reference: Missouri Secretary of State Notary Handbook.
HR owns the employment process
I-9 completion rules, which documents HR may examine, and onboarding deadlines come from the employer and federal employment rules. We are not HR, we do not run E-Verify, and we do not tell you which List A/B/C documents to present for Form I-9.
Where a notary sometimes appears
Some employers include affidavits or other pages that already call for a notarial act. If that page is prepared and the signer appears with acceptable ID, we can complete that notarial act. That is not the same as “doing the I-9 for HR.”
What we will not do
- Advise which employment forms you must use
- Complete or correct I-9 sections for you
- Explain immigration or work-authorization questions
- Act as the employer’s authorized representative unless that is a separate arrangement your counsel set up
When in doubt, ask HR or employment counsel what they actually need notarized, then book us for that page only.
If your documents are already prepared and everyone who must sign can appear as required with acceptable ID, you can book a mobile notary serving Clayton and the surrounding St. Louis area. We still cannot give legal advice at the appointment.